Purple Hub: Overview of roles & rights
Purple Hub uses pre-defined roles to match the responsibilities of the publishing industry, ensuring that the platform's features work effectively. Key roles include Purple Editor, Purple Managing Editor and Administrator, each with specific permissions.
Each Purple Hub environment is connected to an app in Purple Manager, which manages user access. To give a user access to Purple Hub, first invite them to your team in Purple Manager.
- Purple Editor: Creates, edits and publishes content; manages categories and comments.
- Purple Managing Editor: Has all the features of the Editor plus bulk publishing and workflow management.
- Administrator: Has full control over Purple Hub, including managing user roles, plugin settings and advanced system configurations. Administrators can extend other users capabilities as needed.
Purple Hub includes pre-defined roles that correspond to common responsibilities in the publishing industry. These roles are essential for using the platform, as its functionality depends on them. In addition, the Admin role allows you to control what each user can do by setting permissions in the 'Capabilities' menu in the left sidebar of Purple Hub.
Each Purple Hub is linked to an app in Purple Manager, which manages publications and user access. This means that each Purple Hub project has its own app in Purple Manager. Within your team, you create an app and add users to it. Once users are part of the team in Purple Manager, they can access the appropriate Purple Hub environment. This means that before you can add a new user to your Purple Hub, you must first invite them to join your team in Purple Manager (see Preconditions below).
This article describes the preset roles in Purple Hub and outlines their capabilities within the CMS.
- To add a user to Purple Hub, you must first invite them to your team in Purple Manager using their email address.
If a users should only work in Purple Hub and not be able to customise app settings in Purple Manager, we recommend that you assign them the role of a Hub Editor in Purple Manager. You can then afterwards adjust the role of that user in Purple Hub to your liking.
By default, the Purple Hub configures capabilities for the three roles below:
- Purple Editor
- Purple Managing Editor
- Administrator
Purple Editor is the standard role for newly added Hub users with access to a Team in the Purple Manager. After their first login to the Purple Hub, an Administrator can assign them a new role.
Purple Editors focus on tasks related to creating, editing, and publishing content and are allowed to:
- create, edit, and publish content and media,
- edit content of others, as well as already published and private content,
- manage categories,
- delete their own posts and content and that of others, including published and private content,
- edit issues and collections,
- manage links, moderate comments, insert unfiltered HTML, and upload files.
Purple Editors are allowed to:
- do everything the Purple Editor role can do
and to:
- bulk publish content
- bulk publish taxonomies
- create/edit/delete editorial workflows
In summary, the role of the Purple Managing Editor is focused on tasks that serve to create, edit, and publish content and tasks that are necessary for the initial (content-wise) setup of a project.
Administrators can do everything the Purple Managing Editor can, plus:
- Manage all WordPress Core capabilities
- Plugin Capabilities – PublishPress Authors
- manage layouts
- manage custom fields
- edit post authors
- Manage PublishPress capabilities
- Plugin Capabilities – Purple Capabilities
- edit issues
- edit collections
- bulk publish content
- bulk publish taxonomies
- purple RSS
- Additional Capabilities
- assign/delete/edit/manage feed blacklist terms
- assign/delete/edit/manage feed item terms
- assign/delete/edit/manage feed source terms
- assign/delete/edit/manage feed template terms
- create/delete/edit/view/read NC references even published and from others/private
- publish NC references
- delete/edit/read feed blacklists even published and from others/private
- publish feed blacklists
- delete/edit feed items even published and from others/private
- publish feed items
- delete/edit/read feed sources even published and from others/private
- publish feed sources
- delete/edit/read feed template even published and from others/private
- publish feed templates
- delete/edit feed templates even private
- manage feed settings
- manage custom Facebook feed options
- manage Instagram feed options
- ow edit/abort/create/delete/download/view workflow, and its history
- ow duplicate post
- ow export/import/skip/submit to workflow
- ow make revision and from others
- ow reassign task
- ow sign off step
- ow view others inbox
- ow view reports
- wpseo manage options
In summary, in the default configuration, Administrators are allowed to perform every task within the CMS except:
- wpseo bulk edit
- wpseo edit advanced metadata
- view site health checks
If you are an Administrator and want these capabilities, you can add them to your role.