Search & Filtering

overview media provides powerful filtering options to help you quickly find the media files you need you can filter by date, file type, author, categories, and language available filters 📅 date filter filter media files by their upload date how to use click the date button in the filter bar choose from quick options or manually select a date range click the calendar to pick specific dates use the from and to fields to enter dates directly format yyyy mm dd (e g , 2025 11 01) click apple to filter results tip the calendar highlights your selected date range, making it easy to see what period you're filtering 🖼️ file type filter filter media by file type to quickly find images, videos, documents, and more available options images jpg, png, gif, etc videos mp4, mov, etc audio mp3, wav, etc documents doc, txt, etc pdf pdf files how to use click the file type button click on one or more file types the counter shows how many types you've selected (e g , "1 ausgewählt") click apply tip you can select multiple file types at once to see all images and videos together, for example 👤 author filter find media files uploaded by specific users how to use click the author button use the search box to find authors by name click on author names to select them click apply tip the search is helpful when you have many users in your system 🏷️ categories filter (kategorien) organize and find media by assigned categories how to use click the category button use the search box to find categories select one or more categories click apply tip categories help organize media by projects, campaigns, or content types 🌍 language filter filter media by language, useful for multilingual content how to use click the language button use the search box to find languages select one or more languages click apply print version filter when print version handling is active, a print version filter chip appears with two options with print version — only assets that have a print file attached without print version — only assets without one ℹ️ note if print images is disabled in settings → media → general , this filter is hidden automatically working with active filters viewing active filters when you apply filters, they appear as chips below the filter buttons each chip shows the filter type the selected value(s) an x button to remove that specific filter combining multiple filters you can use multiple filters together to narrow down your search example apply date filter "this month" → shows 79 items add author filter "author 1" → shows 8 items add file type filter "images" → shows 7 items each filter progressively narrows your results removing filters to remove a single filter click the x button on that filter's chip to remove all filters click the clear all button tips & best practices 🎯 quick searches recent uploads use "this week" or "this month" in date filter your own files filter by your name in author filter campaign materials use categories to group related media 🔍 narrow down results start broad and progressively narrow start with date or categories add file type if needed refine with author or language ⚡ keyboard shortcuts type in the search box within dropdowns to quickly find options use tab to navigate between filter buttons press enter after selecting to apply (in some dropdowns) 📊 result count the item count at the bottom shows how many files match your filters example "79 items" tells you exactly how many files are displayed common use cases finding recent images click date → select this week click file type → select images click apply on both reviewing content by author click author → select author name review all their uploaded media add date filter to see recent uploads locating campaign assets click categories → select campaign category click file type → select needed file types all campaign assets appear together multilingual content management click language → select language view all media in that language combine with categories for organized multilingual content troubleshooting no results showing check your filters make sure they're not too restrictive clear all filters click "reset all" and start over verify date range ensure the date range includes uploaded files filter not working click "apply" remember to apply the filter after selection check selections make sure you've selected options before applying refresh page if issues persist, refresh the browser too many results add more filters combine multiple filters to narrow results use specific dates instead of "this month", select exact date ranges use search the search box can further filter results full text search the search bar at the top of the media library searches across title alt text caption description acf field values (when enabled — see below) results are returned instantly and support multi word queries enabling acf field search for acf field values to appear in search results, an administrator must go to settings → media library → search fields & weighting enable the relevant acf fields run a full elasticpress reindex once indexed, acf field content is searchable alongside the standard fields